Thinking about upgrading gym software? We’ve got your back. Switching to Wodify means that you, your coaches, and your clients will soon enjoy the many benefits of industry-leading fitness software.​

At Wodify, our flex is configurability. From the first day you switch, you’ll see why we’re different. Not only will you get valuable time back in your day, you’ll have access to innovative tools like Ask Wodify. Plus, we’ll help you discover ways to grow your business like passing on processing fees or improving SEO.

But first things first! We know that upgrading gym software can feel overwhelming, so we’re here to help. Below are a few suggestions to make the transition go smoothly for both you and your clients.

5 Steps for Upgrading Gym Software to Wodify

1. Build an FAQ

The first step in making in any major software change is creating an FAQ for your clients. Essentially, you want to consider all the questions that clients may have about the change. Some examples include:

  • What are the benefits of upgrading gym software for your clients?
  • When will the change take effect?
  • What specific steps do clients need to take? (e.g. downloading the new app)

By developing this FAQ, you can preemptively answer the questions to ease people’s minds. Next, let’s talk about where to distribute the FAQ.

Help clients understand exactly what to expect by creating a FAQ about switching gym software.

2. Give Your Clients Notice

Once you’ve established your FAQ, give your clients plenty of advance notice that your gym is switching software. Create your roll-out communication plan to make sure everyone is prepared for the transition to Wodify.

Here are a few suggestions for a comprehensive communication plan:

  • Send a personalized, upbeat email to clients, including the FAQ discussed above
  • Keep coaches in the loop about the reason for the switch, any specific instructions related to their role, and important dates
  • Cover as many communication options as possible about upgrading gym software, such as social posts, in-class announcements, flyers in high-traffic areas, etc.

3. Make Upgrading Gym Software a Quick Switch

Running two different software systems while you make the switch can overwhelm clients and coaches. The sooner everybody transfers over, the better. Remember, the switch to Wodify will make everyone’s life easier, so pick your date and enforce the deadline date for the old software. That way, everyone knows exactly when they need to get rid of the old app and download the new one. Keep it front-and-center for your communication, so no one is caught off-guard on the day the switch takes place.

4. Transfer Your Data

A Wodify onboarding specialist will help with transferring the data from your old software. Wodify makes your transition as smooth as possible by securely transferring the most important client information to your new account.

While not all data can be migrated, we can import:

  • Client personal details (name, email, phone number, address)
  • Secure payment methods — depending on your current payment processor

Please Note: While we cannot automatically import your memberships and pricing, your dedicated Onboarder will build your memberships and pricing on your behalf to get you started.

A Wodify onboarding specialist will walk you through each step of the migration process.

5. Encourage Members to Keep Custom Data

One thing clients usually ask about when upgrading gym software is the ability to transfer custom workout data from other software platforms. For example, they may have entered custom data for CrossFit MetCons, Jiu-Jitsu training progressions, or something similar with an old app. Make sure they keep records so they can re-enter them into the Wodify App after the switch.‍

We want to ensure they don’t lose any custom data, so continue reminding clients to download anything they want to keep before the switch happens.

Upgrading Gym Software: Get Ready for Your Wodify Launch

We look forward to helping you with upgrading gym software to Wodify as quickly and easily as possible.

As always, if you have any questions during the switch, visit help.wodify.com and we’ll be happy to help you troubleshoot any roadblocks. After working with your Onboarding specialist, you’ll be firing on all cylinders before you know it!

Looking to learn more about how Wodify can save you time and help your fitness business grow before committing to making the switch? Book a demo with our team today!