Bookkeeping Made Easy
Wodify integrates seamlessly with QuickBooks, so all transactions show up without manual data entry.
Simplify payments.
Power your gym’s growth.
Payments power your business. Wodify makes them simple, seamless and central to your growth.
- Transparent, low processing rates
- Integrates with QuickBooks
- Funds your business when you need it
Automate your payments without the guesswork.
Wodify shows you exactly how much you process, the fees you pay, which ones your clients cover and what’s being deposited into your account. Our reports are simple—because managing your business’s finances shouldn’t require a math degree.
An integrated payment solution backed by Stripe.
Wodify Payments is your all-in-one financial hub. In partnership with Stripe we offer competitive, transparent processing rates, a seamless online and in-person checkout, one-click pay with Stripe Link, instant payouts and access to growth capital. Our fully integrated payment solutions give you the clarity and control to run your business smarter.
Features
Automated Membership Billing
Keep revenue flowing with automated, recurring billing and a seamless checkout experience for every upsell and one-off purchase.
Easy Chargeback Management
Receive billing and error notifications, review failed payments, defend chargebacks with supporting evidence, and use Stripe’s automated response process.
Pass On Processing Fees
Choose to pass on payment processing fees to members to protect your margins, reduce costs and increase revenue.
Instant Payouts
Eligible U.S. businesses can access funds in about 30 minutes through Instant Payouts.
Stripe Link
Give your clients a faster, one-click checkout experience that boosts conversions and retention through Stripe Link.
Wodify Capital
Fund your growth plans with options tailored to your gym or studio’s performance. Eligibility, rates, and repayment terms apply.
Member Self-Service
Members can securely add payment methods, access invoices, and process any overdue payments online.
Integrate with QuickBooks for
Simpler Accounting
Tax Season, Simplified
Gym management software from Wodify keeps your financial records in one place and helps you prepare for tax season and file faster.
Financial Health at a Glance
A real-time view gives gym owners a clear view of the fitness facility’s health, including payment failures and member sign-ups.
Instant reward with
Instant Payouts.
For US customers, Instant Payouts give your business access to its earnings almost immediately. Whether covering an urgent expense or replacing equipment, funds can be transferred to an eligible debit card or bank account within minutes of a transaction and appear in your account in as little as 30 minutes—putting cash at your fingertips when it matters most.
Online Payments Made Even
Easier with Stripe Link
Instant Checkouts
Stripe Link securely saves your clients’ payment details across merchants, so returning clients can use a faster one-click checkout on your gym’s website.
Faster Payment Processing
Create a better member experience with optimized checkouts that use their saved payment details, which is 3x faster than traditional checkouts.
Trusted Gym Payment Solution
Millions of consumers use Stripe Link. Clients who already use Link can complete checkout using their saved payment details, resulting in more revenue collected.
Accelerate Business Growth with Wodify Capital
Fast, Hassle-Free Funding
Access capital in days (not weeks) so you can act quickly on growth opportunities.
Simple, Transparent Terms
Clear rates and no hidden fees mean you’ll always know exactly what you’re paying for.
Flexible Repayment Options
Payments are automatically deducted from your revenue, making financing stress-free and predictable.
Tailored for Gyms and Studios
Funding is based on your business’s performance data, giving you personalized support to invest where it matters most.
Customer Love
Founders Who Trust Wodify
“It is well worth the money. Wodify takes care of everything from payment processing to letting you know which clients are at risk from cancelling (a fantastic feature), to scheduling events all in one area. It is extremely user friendly and very easy to learn which was one of the main reasons we chose to go with Wodify over other softwares. I am a busy person and just did not have the time to scratch my head with a complicated software.”
Leslie C.
“I like to go into Wodify and do my banking and billing. I can go on in and see who’s paid that day […] Let’s say there’s a problem with a payment of a credit card, I can find that person and contact them. Wodify also sends me a notification every time deposits go to my bank. I just sit down with my cup of coffee and can see where everything’s going.”
Tony
Turn 2 CrossFit
“It is well worth the money. Wodify takes care of everything from payment processing to letting you know which clients are at risk from cancelling (a fantastic feature), to scheduling events all in one area. It is extremely user friendly and very easy to learn which was one of the main reasons we chose to go with Wodify over other softwares. I am a busy person and just did not have the time to scratch my head with a complicated software.”
Leslie C.
“I like to go into Wodify and do my banking and billing. I can go on in and see who’s paid that day […] Let’s say there’s a problem with a payment of a credit card, I can find that person and contact them. Wodify also sends me a notification every time deposits go to my bank. I just sit down with my cup of coffee and can see where everything’s going.”
Tony
Turn 2 CrossFit
Automation that accelerates growth.
Automated workflows for modern fitness businesses while you focus on client engagement and working on the business.
One app is all you need.
Wodify connects clients, coaches and staff, all in one place, so you’re not juggling communication across multiple platforms.
Frequently Asked Questions
Gym billing software automates the financial operations of fitness businesses, managing memberships, invoices, and payment processing. It handles recurring memberships, one-time fees, retail sales, and personal training charges while efficiently addressing issues like failed payments and chargebacks.
Benefits of a Gym Billing System:
- Automated Payment Collection: Process recurring memberships, one-time fees, retail sales, and personal training charges, reducing manual effort and errors.
- Failed Payment and Chargeback Management: Automatically handles payment failures, manages chargebacks to protect revenue, and employs retry mechanisms to recover failed payments, ensuring timely collections and steady cash flow.
- Enhanced Member Management: Offers self-service portals that enable members to manage payments and invoices independently, reducing administrative workload. They can also receive automated reminders of upcoming charges, and even book classes online.
Wodify processes payments securely through its Stripe integration, a trusted global payment platform. You can accept credit card payments as well as bank payments (ACH) from your members for lower processing rates. This integration connects all transaction data directly to your gym’s records, ensuring real-time financial tracking.
Payments are processed based on your members’ chosen payment methods and country-specific payout schedules. For eligible U.S. businesses, Wodify offers Instant Payouts, providing access to funds in about 30 minutes with a small fee of 1.75% plus $0.50. This fast payout option helps gyms maintain steady cash flow and grow without delays.
Payment processing times in Wodify depend on the payment method; typically, it is 2-3 business days. Typically, standard payouts follow the timing set by Stripe and banking institutions. With the Wodify Ultimate subscription, payouts are available in 1 day.
However, eligible businesses can benefit from Wodify’s Instant Payouts, which deliver funds to your bank account or debit card in approximately 30 minutes. This feature includes a 1.75% fee plus a $0.50 minimum and helps gym owners access revenue faster to support daily operations.
Wodify’s credit card processing fees vary according to your selected pricing tier, ensuring you get rates that match your gym’s size and transaction volume. Currently, credit card transactions can be as low as 2.7% + 30¢, and ACH payments as low as 1.5% + 30¢, with no monthly processing fees.
Check the Wodify pricing page to see the fees that apply to each plan. Transparent pricing means no hidden fees, helping you manage your gym’s finances with confidence.
When a payment fails, Wodify’s automated billing records the error and sends a Billing Results email to your Billing Contact. Staff can review the invoice, ask the member to update their payment method, and retry eligible Auto Bill invoices. Retry limits can be set separately for credit cards and bank accounts.
Yes, Wodify allows gym owners to pass eligible credit card processing fees directly to clients for memberships, invoices, drop-ins, and point-of-sale purchases. This advanced feature can be toggled on or off within your account settings and is subject to local jurisdictional rules. Passing on fees helps protect your profit margins without complicating the billing process.
Wodify does not charge setup, PCI compliance, or annual fees on any plan. The only costs are the transparent card processing rates that vary by pricing tier. Wodify’s straightforward pricing structure ensures gym owners keep more of their revenue while benefiting from a secure, reliable payment platform.
Absolutely. Wodify provides an easy way for clients to manage their payment methods through the Wodify App and a secure Client Web Portal, where they can add new credit cards or bank accounts, set their preferred payment method for one-time and recurring payments, and view invoices at any time.
This gym billing software capability reduces administrative workload and improves member experience by giving them control over their billing details.
Yes. Wodify offers Instant Payouts to eligible U.S. businesses, enabling near-immediate access to funds typically within 30 minutes. This service carries a 1.75% fee plus a $0.50 minimum per transaction. Instant Payouts help fitness businesses maintain healthy cash flow and respond quickly to business opportunities without waiting for standard bank processing times.
Wodify Payments can support a growing gym that wants billing, memberships, and checkout on a single platform. QuickBooks Online, financial reporting, and the self-service member access portal extend the workflow as programs and locations grow. Gym owners get access to comprehensive features at their fingertips for automating
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“They have saved me many hours of work and have always been there for any additional assistance.”— David S.
